Privacy policy

1. Introduction

1.1 I am committed to safeguarding the privacy of my website visitors; in this policy I explain how I will treat your personal information.

1.2 I will ask you to consent to my use of cookies in accordance with the terms of this policy when you first visit my website.

 

2. Credit

2.1 This document was created using a template from SEQ Legal (http://www.seqlegal.com).

 

3. Collecting personal information

3.1 I may collect, store and use the following kinds of personal information: 

(a) Information about your computer and about your visits to and use of this website including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths;

(b) information that you provide to me for the purpose of subscribing to any of my email notifications and/or newsletters including your name and email address;

(c) information contained in or relating to any communication that you send to me or send through this website including the communication content and metadata associated with the communication; and

(d) any other personal information that you choose to send to me.

3.2 Before you disclose the personal information of another person to me, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.

 

4. Using personal information

4.1 Personal information submitted to me through this website will be used for the purposes specified in this policy or on the relevant pages of the website.

4.2 I may use your personal information to: 

(a) administer this website and my business;

(b) personalise this website for you;

(c) send you any email newsletters, if you have requested them (you can inform me at any time if you no longer require them);

(j) send you marketing communications relating to Keystone Virtual (or the businesses of carefully-selected third parties) which I think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform me at any time if you no longer require marketing communications);

(k) keep this website secure; and

(n) verify compliance with the terms and conditions governing the use of this website.

4.3 Your privacy settings can be used to limit the publication of your information on our website, and can be adjusted using privacy controls on the website.

4.5 I will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.

 

5. Disclosing personal information

5.1 I may disclose your personal information to any employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.

5.2 I may disclose your personal information: 

(a) to the extent that I am required to do so by law;

(b) in connection with any ongoing or prospective legal proceedings;

(c) in order to establish, exercise or defend my legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

(d) to any prospective seller or buyer of all (or part of) my business or assets;

(d) to any person who I reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in my reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

5.4 Except as provided in this policy, I will not provide your personal information to third parties.

 

6. Retaining personal information

6.1 This Section 6 sets out my data retention policies and procedure, which are designed to help ensure that I comply with my legal obligations in relation to the retention and deletion of personal information.

6.2 Personal information that I process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3 Notwithstanding the other provisions of this Section 6, I will retain documents (including electronic documents) containing personal data: 

(a) to the extent that I am required to do so by law;

(b) if I believe that the documents may be relevant to any ongoing or prospective legal proceedings; and

(c) in order to establish, exercise or defend my legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

 

7. Security of personal information

7.1 I will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

7.2 You acknowledge that the transmission of information over the internet is inherently insecure, and I cannot guarantee the security of data sent over the internet.

 

8. Amendments

8.1 I may update this policy from time to time by publishing a new version on this website.

8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

 

9. Your rights

9.1 You may instruct me to provide you with any personal information I hold about you; provision of such information will be subject to a £28 fee and the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified).

9.2 I may withhold personal information that you request to the extent permitted by law.

9.3 You may instruct me at any time not to process your personal information for marketing purposes.

9.4 In practice, you will usually either expressly agree in advance to my use of your personal information for marketing purposes, or I will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

 

10. Third party websites

10.1 This website includes hyperlinks to, and details of, third party websites.

10.2 I have no control over, and are not responsible for, the privacy policies and practices of third parties.

 

11. Updating information

11.1 Please let me know if the personal information that I hold about you needs to be corrected or updated.

 

12. Cookies

12.1 This website uses cookies. Further information can be found at www.keystonevirtual.com/cookies

 

13. My details

15.1 This website is owned and operated by Carly Stringer.

13.2 My principal place of business is at London Road, Maidstone, Kent, ME16 0DJ.

15.4 You can contact me:

(a) by telephone, on the contact number published on this website; or

(d) by email, using the email address published on this website.